Xoudo

One system for the whole school

Run your school without the paperwork

Admissions, attendance, results, school fees and parent communication in one place. Parents check results and pay fees from their phone. Your staff stop keeping the same records in three different books.

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No card required · Set up your school in minutes

Built for phones first

Every screen works on a small Android phone, because that is what your staff and parents actually have.

Survives a bad connection

Install it like an app. Teachers can mark attendance with no signal and it syncs when the network returns.

Your school, your data

Each school is isolated. Roles decide who sees what, and every sensitive action is written to an audit trail.

Automation built in

Fee reminders, absence alerts and receipts go out on their own, so nobody chases them by hand.

Everything a school actually does

Not a student list with extras bolted on. Each part knows about the others, so a fee paid updates the books and a mark published reaches the parent.

Students & admissions

Applications through to enrolment, with guardians, classes and full student records.

Attendance

Class registers teachers can mark from a phone — guardians are emailed when a child is absent.

Results & report cards

Assessments, weighted term totals, class positions and printable report cards on your own grading scale.

Fees & online payments

Invoices, discounts and scholarships, receipts, and parents paying online. Money settles to the school account.

Accounting & payroll

Double-entry ledger, budgets, procurement and staff payroll — proper books, not a spreadsheet.

Announcements

Reach the whole school, one class, or just parents — by email, SMS and WhatsApp.

Library & timetable

Book lending, class timetables and teaching assignments with clash detection.

Transport & hostel

Routes, seats and fares; boarding houses, rooms and bed allocation.

Clinic & discipline

Health records, clinic visits, incidents and merits — the pastoral side, recorded properly.

The part parents notice

Every parent gets their own sign-in showing only their children. No more “did you get my message?” and no more queueing at the bursary to pay fees.

  • See attendance, results and the class timetable
  • Pay school fees online — the receipt is emailed automatically
  • Get announcements meant for their class or the whole school
  • Download a term report card as a PDF

How schools start

  1. 1Create your schoolName it, choose your currency, and you are in. Nothing to install.
  2. 2Add your peopleImport staff and students from a spreadsheet, then invite staff by email or WhatsApp link.
  3. 3Turn on what you needStart with attendance and fees. Add results, transport or the library when you are ready.
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Questions

How long does it take to set up?
Creating your school takes a minute. You can then add classes and students yourself, or paste a spreadsheet of staff and students to import them in bulk. Most schools start with one term of data.
Do parents need to install anything?
No. Parents get a link, sign in on their phone browser, and can add it to their home screen if they want. They can see attendance, results and fees, and pay online.
Can we use our own grading system?
Yes. Set your own grade bands — A1–F9, A–F, or anything else — and every report card, broadsheet and parent view uses them.
What does it cost?
Start with a free trial — no card needed. See the pricing page for what it costs after that; one price covers every student and every part of the system.
Can we move our existing records in?
Staff and students can be imported from a spreadsheet. For anything larger, talk to us and we will help you move it.

Ready before the term starts

Set your school up today and have registers, results and fees running from day one.

Start your free trial